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Spend analysis is a process for gaining insight about the behavior of buyers and suppliers, and then applying that insight to drive quality procurement decisions. Ideally, the spend analysis process:
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combines data from different payment systems into a common dataset; |
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enhances the dataset by adding a commodity dimension and other key procurement information; |
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provides insightful and powerful tools for examining and analyzing the data. |
Conventional spend analysis software has drifted from this ideal. It typically consists of a collection of cleansed and mapped spend transactions, published to a data warehouse every month or quarter, with commingled services for data preparation and refresh.
So what's wrong with that?
Well, where's the "analysis?" By its very nature, spend analysis is a dynamic process, requiring changes to data structure, addition and deletion of analysis dimensions, and constant alteration of roll-up hierarchies and rules. And, the notion of "one dataset" for spending data is highly limiting, because many different analysis views — especially commodity-specific views — are critical.
The table below itemizes some common customer requests, and how they're (not) handled by today's spend analysis systems.
Customer Request |
Vendor Response |
Outcome |
| I have some {T&E data, cards data, commodity-specific data}, and I'd like to build another dataset with it. |
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You'll need another {server, license, implementation contract}. |
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We'll have to do it for you. |
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Paralysis |
| I need to group my {cost centers, GL codes, business units} differently for a custom analysis. |
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What about the other users? You can't change things out from under them. |
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Assuming everyone agrees, we'll do it for you next {month, quarter} at refresh time. |
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Download raw transactions, you're on your own. |
| I need to fix this incorrectly mapped spending, it's messing up all my results. |
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Assuming everyone agrees, we'll do it for you next {month, quarter} at refresh time. |
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Paralysis |
| I need to write a new report. |
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We have some canned reports. Maybe one of them will work for you. |
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You can't write reports. |
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Download raw transactions, you're on your own. |
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With BIQ, we believe that business users should be empowered to build, modify, manipulate, and analyze their own datasets.
We think data familying and mapping tools — "cleansing" tools — should be accessible to users, not hidden behind closed doors and inaccessible to anyone but the vendor. With BIQ, you can:
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...build your own datasets
...map your own spend
...build new dimensions
...alter hierarchies
...create reports and populate models
...in real time, with a simple point-and-click interface. |
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